Built for the moment
the plan breaks.

Every platform generates a beautiful schedule. Meetora is built for what happens next — the 11:40 no-show, the delayed keynote, the sponsor who needs everything moved. Live rescheduling, an on-site staff portal, and a control room your team actually uses.

Book a demo See how it works
0
app installs — runs in any browser
1
click to generate a fully matched multi-day agenda
Modular
pay only for the features you use
EU
hosted · GDPR-native · DPA/AVV included
Event-Day Layer

Your plan will change. Your platform keeps up.

Meetora is built for the moment the agenda breaks: the no-show, the delayed keynote, the sponsor who needs everything moved.

Control Tower

Live desktop dashboard plus a mobile view for leadership, drag-to-reschedule tools, end-of-day review, and one-click re-run of tomorrow's matching.

Staff Portal

Your floor team gets a cockpit, not a clipboard. Check-ins, live schedules, instant replacement suggestions, and alerts straight to the control room.

Live Attendee Updates

Every change lands on participants' and sponsors' phones instantly. No refresh, no app download.

Control Tower, Hostess Portal, and Participant Portal are all standalone modules — see below.

Configuration

Built around your event

A different look per sponsor tier is a config change, not a change request.

01
Your registration flow
Define exactly what information you collect from attendees and sponsors, in what order, with your own fields, logic, and branching. No fixed forms, no workarounds.
e.g. Custom qualification questions per sponsor tier
02
Your communication schedule
Set up your own email cadence, in your tone, with your branding. Confirmation messages, programme releases, last-mile reminders — all configured by you.
e.g. Reminder sequence starting 3 weeks before the event
03
Your meeting format
Roundtables, 1-on-1s, group sessions, or a mix — configure the meeting structure that fits your event exactly. The platform adapts to your format, not the other way around.
e.g. Mixed 20-min 1-on-1s and 45-min roundtables in the same agenda
Modules

Build the stack your event needs

Every module below can be licensed on its own. Build the stack your event needs — skip the rest.

Event Day
Live Control Tower

Desktop dashboard plus a mobile view for leadership. Drag-to-reschedule, end-of-day review, one-click re-run of tomorrow's matching.

Event Day
Hostess Portal

Your floor team's cockpit: check-ins, live schedules, instant replacement suggestions when someone no-shows, alerts straight to the control room.

Event Day
Participant Portal

Attendees open a link on their phone — live schedule, venue map, meeting flags, AI concierge. No app download.

Match & Meet
Meeting & Matching

Attendees and sponsors rank who they want to meet. One click builds a fully matched multi-day agenda — and rebuilds tomorrow's after today's no-shows.

Registration
Registration & Check-in

Your own registration flow with qualification questions per sponsor tier, plus QR check-in and walk-in registration on event day.

Agenda
Agenda & Programme

Sessions, speakers, and rooms with per-session attendance tracking — see who actually showed up to the keynote.

Event Day
Sponsor Portal

Sponsors see their live schedule, request reschedules, rate meetings, and take notes on every participant — without emailing you once.

Event Day
Interactive Venue Map

A pinch-to-zoom venue map on every attendee's phone. Fewer "where is room B?" questions at the info desk.

Back Office
Sales Tracking

Know which employee brought in which sponsor, what's been paid, and what's still open — commission tracking included.

Back Office
Finance & Controlling

Import your DATEV exports, get profit and liquidity dashboards, catch booking anomalies, and ask your books questions in plain language.

Back Office
Internal Team & Analytics

Roles and permissions for your team, plus performance views across events: who recruited whom, and did they show up.

Back Office
Checklists & Tasks

Reusable checklists per event with owners, due dates, and automatic reminder emails. Nothing falls through the cracks in week 3 of prep.

Intelligence
AI Concierge

Answers the 40 questions every attendee asks — parking, WiFi, dress code — from a knowledge base you control. Drafts your event FAQ too.

Intelligence
Email Studio

Rich-text campaigns to precise segments (VIPs, no-shows, not-yet-registered), scheduled sends, and delivery tracking.

Intelligence
Feedback & Reporting

Per-role NPS and custom questions, meeting ratings, and Excel exports ready the moment your event ends.

Trust

Why trust a new platform?

Meetora is new. We won't pretend otherwise — you won't find “10,000 events powered” banners here. Here is what you get instead.

A tested event before your event

Every implementation includes a full test event with your real format and dummy data before a single attendee is invited. Nothing goes live unverified.

The builders, on call

During your event you have a direct line to the engineers who built the platform. Full details on backups and fallback plans are on our Security & Data page.

Your data, in Europe, yours

EU servers, GDPR-native design, DPA/AVV as standard. You own your attendee data — always. See the Security & Data page for the full picture.

No lock-in, by design

Per-event licensing means we re-earn your business every single event. If we don't deliver, you simply do not book us again. That's our incentive structure, and it's deliberate.

Early partners get founding-customer conditions and a direct line into the roadmap. Being early should be an advantage — we price and act accordingly.

AI Concierge

Your attendees ask the same 40 questions every event.

The AI concierge answers instantly — parking, WiFi, dress code, agenda — in German or English, from a knowledge base you control. No internet scraping, no third-party data. It even drafts your event FAQ for you.

How it works
1
Set up your event

Configure your agenda, sponsor packages, attendee tiers, and brand settings in a few guided steps.

2
Collect preferences

Sponsors and participants register, complete profiles, and submit their meeting preferences through a clean mobile portal.

3
Run AI matching

One click generates a fully matched multi-day agenda built around the preferences you collected.

4
Handle the live event

Handle check-ins, no-shows, and last-minute changes from a single control room — attendees see every update live on their phones.

Linus Gerdes, Founder of Meetora
Founder

"I worked events as a hostess and event manager before I wrote a line of code."

"I've been on the floor when things go wrong — that's why Meetora is built to handle the chaos, not ignore it."

Linus Gerdes, Founder · hello@meetora.io · Read the story
FAQ

Questions we actually get asked

Honest answers to the things event organisers want to know before committing.

Not complex at all — and you don't need any technical knowledge to run it. Meetora is built around the motto "Keep-it-simple". We handle the entire setup for you, configure everything to your event format, and train your team before go-live. On event day, your team works from a single intuitive dashboard. Most teams are fully comfortable within the first few hours.
You get a direct line to the engineers who built the platform — on call for the full duration of your event. We run regular automated backups throughout the day so no data is ever lost. Before your event goes live, we run a full technical check and provide your team with a documented backup plan they can execute independently if needed. You are never alone on event day. See the Security & Data page for full details.
You own your data — always. Meetora processes it on your behalf and never uses it for any other purpose. Full details on hosting, GDPR controls, and the DPA/AVV are on the Security & Data page.
Every implementation runs a full test event with your real format before a single attendee is invited, so nothing goes live unverified. During your event you have a direct line to the engineers who built the platform, not a ticket queue. And because we license per event rather than locking you into a subscription, we re-earn your business every time — see our Security & Data page for the full picture.
No. Meetora runs in any browser, so participants and sponsors simply open a link on their phones. No app store, no download, no extra friction.
Yes. The platform is built from modular building blocks that can be configured for your format, your sponsor tiers, and your event workflow. A different look per sponsor tier is a config change, not a change request.
Yes. Meetora is built to scale from intimate 20-person roundtables to large hosted buyer events with 500+ attendees and dozens of sponsors. The matching algorithm and live management tools are designed to handle complex multi-day schedules without performance issues. If you have an unusually large event, get in touch and we'll walk you through exactly how it handles your specific format.
For a standard event setup, we usually move from contract to a fully configured, tested platform within a few weeks. Complex events with custom workflows may take longer, but we work to your timeline and your event format.
Once you're on board, we start with a configuration session where we understand your event structure, branding, and needs together. We then adapt the platform to your requirements — quickly and without complications. Workflows like registration and communication can be configured by your team directly. We then run a test event to make sure everything works exactly as expected before any attendees are invited. From contract to go-live typically takes a few weeks depending on your event complexity.
Absolutely. Meetora is modular and licensed per event if that's what fits you — there's no annual subscription or monthly fee sitting idle between events. And the time and energy saved on schedule generation, attendee communication, and on-the-day management typically pays for itself many times over. Once you've worked with it, you won't want to go back.
Pricing

Pay for what you use. Nothing else.

Meetora is modular — your price reflects the modules you actually run, not a bundle of features you'll never open.

Per event — one license, one event
One license
one license per event, no subscription, nothing idle between events
Unlimited attendees and meeting slots
Live event support
Post-event reporting
Annual — all your events, one agreement
One agreement
for organisers running multiple events; available on request
All your events, one agreement
Built for multi-event programmes
Get a quote for your module stack

Not sure which fits? That's a 10-minute conversation.

Ready to run events that hold up on event day?

Book a demo to see the real platform, talk through your event format, and get a quote for the module stack you actually need.

Get in touch