Your event.
Your rules.

Meetora is the only hosted buyer event platform that adapts to how you work — not the other way around. Modular, fully configurable, and built to fit your event format exactly.

Book a demo See how it works
8 hrs
Average time saved on schedule generation and management per event
Zero
App store installs required from your attendees & sponsors
1 click
To generate a full matched agenda for up to 500 attendees
CUSTOMISATION

Built around you

Most event platforms make you adapt to their structure. Meetora works the other way — you define how it runs.

01
Your registration flow
Define exactly what information you collect from attendees and sponsors, in what order, with your own fields, logic, and branching. No fixed forms, no workarounds.
e.g. Custom qualification questions per sponsor tier
02
Your communication schedule
Set up automated email reminders on your own timeline, in your tone, with your branding. Confirmation emails, schedule releases, day-before reminders — all configured by you.
e.g. Reminder sequence starting 3 weeks before the event
03
Your meeting format
Roundtables, 1-on-1s, group sessions, or a mix — configure the meeting structure that fits your event exactly. The platform adapts to your format, not the other way around.
e.g. Mixed 20-min 1-on-1s and 45-min roundtables in the same agenda
Features

A platform that grows with your event

Meetora is fully modular — start with matching, add finance, CRM, or reporting when you need it. No bloated all-in-one license.

Module
Meeting & Matching

Attendees and sponsors rank who they want to meet — the algorithm does the rest. One click generates a full agenda for everyone.

Module
Live Event Management

Real-time control centre for your team. Drag-to-reschedule, no-show handling, and live reruns across multiple days.

Module
Participant Portal

Attendees and sponsors open a link on their phone — no download, no login hassle. Works on any device, instantly.

Module
Sales Tracking

Track sponsor pipelines, manage packages, and follow up on leads — all within the platform, not a separate tool.

Module
Finance & Invoicing

Generate invoices, track payments, and export to DATEV (German accounting export). Built for German-speaking markets from day one.

Module
Reporting & Analytics

Meeting completion rates, sponsor ROI, badge generation, and Excel exports — ready the moment your event ends.

All modules included in the standard license. Custom packages available.

BUILD YOUR STACK

See how your modules work together

Drag (or tap on mobile) modules into the grid to build your stack. Meeting & Matching is always included — it's the foundation of everything.

Meeting & Matching
Always included — the base of everything
Your event workflow

Drag modules into the grid to see how they work together.

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How it works
1
Set up your event

Configure your agenda, time slots, sponsor packages, and attendee tiers. Takes minutes, not days.

2
Collect preferences

Sponsors and participants register, complete profiles, and submit their meeting preferences via their own mobile portal.

3
Run AI matching

One click generates an optimised schedule for every sponsor and participant, factoring in mutual preferences and attendance days.

4
Manage the live event

Handle check-ins, last-minute changes, and reruns from a single real-time control centre. Attendees see live updates on their phones.

FAQ

Questions we actually get asked

Honest answers to the things event organisers want to know before committing.

Every event is supported by a dedicated team of two experienced developers — available around the clock for the full duration of your event. We run regular automated backups throughout the day so no data is ever lost. Before your event goes live, we run a full technical check and provide your team with a documented backup plan they can execute independently if needed. You are never alone on event day.
You own your data — always. Meetora processes it on your behalf and never uses it for any other purpose. All data is stored on EU-based servers, fully compliant with GDPR. We provide a Data Processing Agreement (DPA) as standard with every client engagement, so your legal and procurement teams have everything they need. Our subprocessors — including hosting and email infrastructure — are all EU-compliant.
Not complex at all — and you don't need any technical knowledge to run it. Meetora is built around the motto "Keep-it-simple". We handle the entire setup for you, configure everything to your event format, and train your team before go-live. On event day, your team works from a single intuitive dashboard. Most teams are fully comfortable within the first few hours.
Yes. Meetora is built to scale from intimate 20-person roundtables to large hosted buyer events with 500+ attendees and dozens of sponsors. The matching algorithm and live management tools are designed to handle complex multi-day schedules without performance issues. If you have an unusually large event, get in touch and we'll walk you through exactly how it handles your specific format.
Once you're on board, we start with a configuration session where we understand your event structure, branding, and needs together. We then adapt the platform to your requirements — quickly and without complications. Workflows like registration and communication can be configured by your team directly. We then run a test event to make sure everything works exactly as expected before any attendees are invited. From contract to go-live typically takes a few weeks depending on your event complexity.
No — and this is one of the things our clients appreciate most. Meetora runs as a progressive web app, which means attendees and sponsors simply open a link on their phone. No app store, no download. It works on any device, any browser, instantly. Your attendees get a native app experience without any of the hassle.
Absolutely. Meetora is modular and licensed per event — there's no annual subscription or monthly fee sitting idle between events. And the time and energy saved on schedule generation, attendee communication, and on-the-day management typically pays for itself many times over. Once you've worked with it, you won't want to go back.
Customisation is actually the core of what Meetora does. The platform is built from modular building blocks that can be configured for any event format — not just the standard hosted buyer model. Your team can define your own registration flows, set up custom email reminder schedules, configure meeting categories, and build workflows that match exactly how your event runs. If you need something that goes beyond the standard configuration, that's discussed and implemented together in the initial conversations.
For a standard event setup, a few weeks from contract to a fully configured, tested platform ready for attendee registration. More complex events with custom workflows may take slightly longer, but we always work to your event timeline — not ours. Get in touch as early as possible — we'll find a solution together.
Pricing

Used by IT security event organisers across Europe.

Per event license
N/A
per event · full platform access included
As many attendees as you need
Unlimited meeting slots
AI matching included
Live event support
Post-event reporting
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Custom pricing available for annual retainers and multi-event packages.

Ready to run better events?

Join event organisers who've replaced spreadsheets and manual scheduling with Meetora.

Get in touch